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Improving Enterprise Mobility and Efficiency
By Neil Jones of eMobileScan
Businesses have transformed a lot due to the increase in connectivity provided by Smart Phones and Handheld computers. It has brought tremendous change in the way of doing business. The traditional system of business and workplaces has metamorphosed into high-tech workplaces. Now, the workforce has increased mobility to carry out their tasks. This connectivity has provided greater access to people with their workplace. This helps in quick decision making as there is greater accessibility with the office. Instant access to business data is also a critical factor as it may affect decision making of a person. It also reduces the time to take actions. Traditional methods of maintaining records in hard copy have become redundant and are treated as a waste of time. Such records are more prone to damage and also result in waste of valuable resources. The Smart phones and handheld computers enable people to take action within no time. They do not need to go to the office for the same. They can easily carry out their work on the move, with the help of their smart phones and handheld computers. This brings a lot of advantages to business, like - Saving Time
• Data can easily be saved on your mobile which was stored on the office computers in the past.
• Wireless connectivity has provided greater ease to transfer data by mobile equipments from one source to another.
• The devices have inbuilt or attached barcode scanners, which are helpful in faster data capture.
• Instant data capturing, real-time from the actual location reduces the chances of missing any information as it can be verified in the field itself.
• By using the mobile devices, one can very easily locate the places by the help of GPS tracking technique. Saving Costs
• This fast connectivity helps in reducing the fuel expenses as frequent travelling by the field employees to the office is not required. By using mobile devices, one can easily get the task details and information in coordination with the office.
• It helps in limiting the number of workers; as mobility has reduced the need of having administrative back up or intermediaries. It is very easy to control and guide the work force whenever required by the means of mobile devices. It helps to increase efficiency as multiple jobs can be done at a time.
• Handheld computers can be considered as single solution for many devices like GPS devices, digital camera, barcode scanners, and mobile equipments. This reduces the cost of laptops and other devices in a longer run.
Ease in Synchronisation
• Smart phones and hand held computers provide single synchronization platform which helps in automation of the business process and enhanced inter department coordination.
• The cash disbursal and collection process can be made faster by improved coordination with accounts departments.
• This mobility provides faster data collection and transmission for analysis within various divisions.
• The real time management and visibility of the field work has brought in transparency that helps in faster business movements.
• Data collection can be done with higher accuracy and verification is possible at different stages.
• Data analysis and computation can be done in the field itself by using such devices. Business Processes
• Handheld phones and smart phones are useful to carry out multiple business processes at a time.
• A lot of mobile software solutions are available that are helpful in carrying out the business processes in the field. Reducing Errors and Disputes
• These devices are helpful in minimizing the Invoicing disputes as audit records can be checked at the site itself.
• Manual errors and typo errors are reduced because the business process is automated and involves various checks at different stages.
• Information is recorded electronically to replace hand written records which reduce the possibility of errors.
• There are minimal disputes over the scope of the work by using digital imaging.
• There is minimal possibility of data loss, as these machines are highly advanced, which are designed to provide instant access facility for backup.
• These devices help in documenting every step of business activity, which can be taken as evidence. Tracking, Training of Staff and Inventory
• These devices help in keeping a record of clock-in and clock-out timings and to provide accurate work and time estimates.
• Through video and audio facilities of these mobile devices training on site people is also possible.
• These devices are useful in maintaining proof of work and delivery in the form of the digital signatures captured by handheld computers and smart phones.
• Mobile inventories can be very useful in field presentations that save lot of resources in terms of fuel, manpower and time.
• These devices are helpful for the field personnel to maintain a track of delivery and shipping status. It is also useful in inventory management. Competitive Advantage
• This technology has proved to be advantageous over the traditional business process. It has provided access to instant work visibility, account status, inventory level and shipping status, which was unavailable in the past.
• This has brought in business advancements in areas where customers want instant results and up to date data information about progress and completion of the job assigned.
• The mobile connectivity has provided facilities to review work remotely, or to solve the problems and other disputes. It is possible as you can stay connected to the office at all times. The above advantages of mobility can enhance enterprise business efficiencies. It can improve the turn around and efficiency up to a very large extent. This gives a competitive advantage to the companies over their competitors who do not invest in mobility solutions offered by handheld computers and smart phones.
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This intel was contributed by ntjones
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May, 2012
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